Bookstore Manager Setup Instructions

What is this?

This document describes how to set up Anchor Distributors as a vendor with electronic ordering capabilities in your Bookstore Manager system.

Instructions

Your Bookstore Manager may already include an entry for Anchor Distributors.  Follow the following steps to see if we are included.

    1)       From the Main Menu, press the ‘System Setup’ button
    2)       Press the ‘Vendor Settings’ button
    3)       Press the red ‘?’ button

If there is an entry named ‘ANCHOR DISTRIBUTORS’ or ‘WHITAKER HOUSE’ or ‘WHITAKER DISTRIBUTORS’ or something similar then you probably have an entry for Anchor Distributors already configured.  Select the entry by double clicking on it if it exists.  If it does not exist, make a note of a Vendor # that doesn’t exist.  Enter or verify the following information with your information.

VENDOR  INFORMATION

VENDOR # [001]
VENDOR NAME [ANCHOR DISTRIBUTORS]
ABBREVIATION [WHI]
ACCOUNT # [#####]
CONTACT PERSON [     ] CUST. SERVICE # [800 444-4484]
SALES PHONE # [800 444-4484] FAX PHONE # [800 765-1960]
DAILY DISCOUNT [40] IVDC CHANGES? Y/N [Y]
MISC. INFO [      ]

--Electronic Order Information---------------------------------------------

SHIPPING INS. [Best Method] BUYER [       ] SEND
ELEC ORDER TYPE [BISAC/X12] SAN NUMBER [2032104] PRICES? [Y]
SUBSTITUTION [No Substitutions] A/P VENDOR [       ]
BACK ORDER INS. [No Back Orders] SPECIAL CODES [       ]
SAN INSTRUCTION [Bill to & Ship to SAN] PRODUCT QUAL [UPC/EAN/ISBN]

VENDOR ADDRESSES

--Order Address------------------------------------------------------------

ADDRESS 1 [30 Hunt Valley Circle]
ADDRESS 2 [                     ]
CITY [New Kensington       ]
STATE [PA ]  ZIP  [15068][    ]

--Return Address-----------------------------------------------------------

ADDRESS 1 [30 Hunt Valley Circle]
ADDRESS 2 [                     ]
CITY [New Kensington       ]
STATE [PA ]  ZIP  [15068][    ]

ELECTRONIC VARIABLES

ORDERING TEL. [18007779448   ]
STOCK CHECK TEL. [18773334477   ]
BAUD RATE [28800         ]
WAKE-UP-STRING [              ]
LOGON-PROMPT [              ]
LOGON-STRING [              ]
PASSWORD PROMPT [              ]
MENU PROMPT [              ]
OK FLAG [              ]
ERROR FLAG [              ]
WAIT FLAG [              ]
PROTOCOL [Xmodem.       ] FUNC. TERMINATOR [              ]

  4)       Press the ‘Options’ button
     5)       Press the ‘Save’ button

It is possible to set up “cascade ordering” with Bookstore Manager.  Follow the following steps to adjust the order of your cascade (purchase orders will be sent to the vendor at the top of the list first and cascade the unavailable stock down the list) or to add a new vendor to the list.  If you are adding a new vendor to the list, you will need to know the vendor’s Vendor # on your system.

    1)       From the Main Menu, press the ‘Communications’ button
    2)       Press the ‘Generic Electronic Ordering’ button
    3)       Click the ‘Settings’ tab
    4)       The entries for all the buttons are listed here.  When you adjust or add an entry, make sure the Vendor Name on the    button matches the Vendor Number!
    5)       Switch to a different tab and click ‘Yes’ to save the changes when prompted.

If your store’s SAN number is not on file with us, you will need to give it to us before you can start ordering with your IRT system. 

This should be all that is required to set up your Bookstore Manager system to order electronically from Anchor Distributors.  Please call if you have any questions or problems (800-444-4484).